Privacy Policy
By accessing and/or using this website (hereinafter “the Site”), any user accepts, tacitly and without reservation, these conditions of use of the Site.
1. Intellectual property
1.1. The Site and each of the elements that compose it, and in particular the texts, articles, images, illustrations, photographs, databases, software (hereinafter the Intellectual Property Elements) are protected by intellectual property law.
1.2. The total or partial reproduction of the Intellectual Property Elements is prohibited.
1.3. The user is only authorized to represent the pages of the Site on his screen and is only authorized to reproduce the Intellectual Property Elements of the Site on a temporary basis for the sole purpose of consulting the Site.
1.4. The user is authorized to make short quotations from the Site, provided that the following are clearly specified: the origin of the document and the title of the cited document or the cited page.
2. Use of the Site
2.1. All data, information and publications accessible, represented or downloadable from the Site have no exhaustive nature, are communicated for purely informative purposes and can in no way be considered as constituting a submission, a quote or an offer of professional services.
2.2. The company cannot under any circumstances be held responsible for any direct or indirect damage resulting from the use by any user of data, information or publications accessible or downloadable from the Site.
2.3. The company cannot under any circumstances be held responsible for the content accessible from the hypertext links published on the Site or the files downloadable from the Site or the sites accessible from the hypertext links published on the Site.
2.4. The creation and publication of a hypertext link to one of the pages of the Site is authorized, subject to the prior and express agreement of the company.
3. Collection, use and disclosure of personal information
At Panache Talent Inc., the protection of personal information is a top priority.
This policy is intended to inform any individual (candidate, client, or website visitor) about how we collect, use, disclose, retain, and protect personal information, in accordance with Law 25 (An Act to modernize legislative provisions as regards the protection of personal information in Québec) and the Code of Ethics of the Ordre des CRHA (Chartered Human Resources Advisors of Québec).
By accessing our website or providing us with your personal information, you consent to its collection, use, and disclosure in accordance with this policy.
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3.1. Person Responsible for the Protection of Personal Information
The Co-Founder of Panache Talent Inc. acts as the Person in Charge of the Protection of Personal Information (RPRP).
For any question or request regarding the protection of personal information, please contact:
Contact Person:
Person in Charge of the Protection of Personal Information
📧 sophie@panachetalent.ca
🏢 Panache Talent Inc., Québec, Canada
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3.2. Collection of Personal Information
We collect personal information only when necessary for our recruitment and placement activities.
3.3. Information Provided Directly
Information is usually collected directly from you when:
• You submit your application or resume.
• You participate in an interview or assessment.
• You contact us for services or information.
• You consent to have your profile shared with a client.
The information collected may include:
• Your contact details (name, email, phone number, address).
• Your professional and educational background.
• Your evaluations, references, test results, or interview notes.
• Any other information relevant to a recruitment mandate.
3.4. Information Collected Automatically
When browsing our website, certain data may be collected automatically, such as:
• IP address;
• Device and browser type;
• Location data (if enabled);
• Cookies and browsing data.
This information is used for statistical purposes and to improve the user experience.
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3.5. Purpose of Collection
Your information is used to:
• Evaluate your application for a position or recruitment mandate.
• Present your profile to a potential employer with your consent.
• Manage relationships with clients and candidates.
• Fulfill our legal and contractual obligations.
• Ensure the security of our systems and communications.
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3.6. Disclosure to Third Parties
We may share certain personal information:
• With clients (potential employers), only with your prior consent.
• With technology partners (e.g., applicant tracking systems, cloud hosting services) when necessary for our operations.
All our suppliers are bound by contractual confidentiality clauses and must offer a level of protection equivalent to that required under Law 25.
🔸 Data Hosting Outside Québec
Candidate résumés and data are hosted on an Applicant Tracking System (ATS) platform located in the United States.
Before authorizing this hosting, Panache Talent Inc. conducted a Privacy Impact Assessment (PIA) in accordance with Law 25 to ensure that:
• The U.S. provider applies adequate security and privacy safeguards.
• The data is encrypted and securely stored.
• The level of protection is equivalent to that required in Québec.
We transfer your information to this platform solely for the purpose of managing recruitment processes and communicating with you.
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3.7. Consent and Withdrawal
By providing your information, you consent to its collection, use, and disclosure as outlined in this policy.
You may withdraw your consent at any time, subject to legal or contractual obligations, by contacting the Person Responsible for the Protection of Personal Information.
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3.8. Retention and Destruction of Information
• Candidate information is retained for a maximum period of five (5) years following the last interaction, unless extended consent is provided.
• Client information is retained for five (5) years after the end of the business relationship.
• Data is then securely destroyed or anonymized (e.g., shredding, permanent digital deletion).
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3.9. Security Measures
We apply physical, technical, and administrative safeguards to protect personal information from loss, theft, unauthorized access, use, or disclosure, including:
• Restricted access to records based on employee role.
• Strong passwords and multi-factor authentication.
• Encryption of sensitive data;
• Secure destruction of paper and digital records.
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3.10. Your Rights
In accordance with Law 25, you have the following rights:
• Access your personal information;
• Correct any inaccurate or incomplete data.
• Request deletion of your information (“right to be forgotten”).
• Withdraw consent to data processing.
• Request portability (obtain your data in a transferable format).
Any request must be submitted in writing to the Person Responsible for the Protection of Personal Information at the email address provided above.
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3.11. Cookies
Our website may use cookies to enhance your browsing experience.
You can change your preferences or disable cookies at any time through your browser settings.
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3.12. Privacy Incidents
In the event of an incident involving your personal information that poses a serious risk of harm, we will promptly notify you and report the situation to the Commission d’accès à l’information (CAI) of Québec.
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4. Policy Updates
This policy may be updated from time to time to reflect legislative or organizational changes.
The most recent version will always be available on our website.
📅 Last updated: September 2025
© 2023.